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Application Info

Application

As this course aims at promoting an active interaction between participants and invited speakers and to foster scientific networking between all, the participant versus speaker rate will not exceed 5:1 and the number of places available is limited to 100.
Participation is welcome from undergraduate and postgraduate students through to group leaders, from both academia and industry, and from the lab to the clinic.
The focus of the course is oncometabolism, but there will also be lectures on other areas of cancer research, as well as tutorials on metabolic regulation, metabolism imaging, metabolomics, fluorescence microscopy and modelling.

Selection
Participants will be selected mostly on a first come, first served basis, but geographical distribution, career stage and gender balance may also be taken into consideration.

Deadlines
  • Applications Opening: 15 Jan 2019
  • Meeting bursaries (abstract submission is mandatory): 20 May 2019
  • Abstracts to be considered for Short Talks (ST) & Flash Presentations (FP): 20 May 2019
  • Late Abstract Submission: Late abstracts will still be considered for poster presentation, if submitted by 25 August 2019. Accepted late abstracts will appear as addendums to the book of abtracts
  • Applications Closing: Applications will be considered until the start of the event (01 September 2019), subject to availability. The number of places available is limited to 100.

How to apply

By the relevant deadline (see above): 

  1. Click on the REGISTER / LOGIN button to complete a registration order through the registration/abstract submission portal on this event website. When you complete an order, you will receive an 'order received e-mail' with full instructions on how to proceed with your application and a copy of the order in PDF.
  2.  If applicable (see below), upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application.

Documents to be uploaded (in a single file) by those applying for meeting bursaries:
a. Proof of status (PhD student or postdoctoral scientists within 5 years of having completed a PhD thesis).
b. Letter of recommendation (preferably from your lab head/supervisor, not exceeding 300 words).
c. Curriculum Vitae (max 2 pages).
d. Letter of motivation (describing your research interests and the reasons why you would benefit from attending the         Advanced Lecture Course, not exceeding 300 words).
e. Proof of age (e.g., a scanned copy of ID showing date of birth, such as national ID card or passport).
And , for those applying to FEBS awards (YTF or Trans-YTF):
f. Proof of current FEBS Constituent Society or IUBMB-related Society membership (scanned copy of current membership certificate or letter from your FEBS Constituent Society or IUBMB-         related Society membership).

Document to be uploaded by those submitting abstracts from research fields other than oncobiology and/or metabolism:

a. A motivation letter duly explaining the reasons for submitting.
Please note that acceptance/rejection of the abstract will be at the discretion of the organizers.

3. If you are submitting an abstract, please go to the Abstracts page of this website for instructions. Except for those participants applying to meeting bursaries, abstract submission is optional, but strongly recommended for networking. Please note that a large number of abstracts will be selected for flash presentations and short talks, and prizes will be given to the best posters and best short talks.

Notification

Those submitting applications by 20 May 2019 will be notified of the outcome of their application by 10 June 2019. Accepted applicants must then pay the registration fee by the deadline specified in the outcome notification (those awarded with a meeting bursary are exempted from the registration fee). More details on registration fee payment will be included in your outcome notification, and key points are also given in the terms and conditions.

Those submitting applications after 20 May 2019 will be notified of the outcome within two weeks of their submission date.

Registration fees

The standard registration fee of 550 EUR (inc. VAT) includes access to all scientific programme sessions, name badge, bag, book of abstracts, certificate of attendance, accommodation at the Grande Hotel de Luso for five nights at double room occupancy, all meals and refreshment breaks and social programme. Travel costs are not covered.

Meals/refreshments covered by the registration fee are breakfasts, lunches, dinners (including course dinner) and refreshments, as specified in the Course Programme.

Requests for a single room will be considered by the hotel, subject to availability, and will be charged at an additional 38 EUR per night, at the applicant's expense. Similarly, personal expenses such as mini-bar, telephone, etc. are not included in the registration fee. Any such costs shall be at the applicant's expense.

The registration fee for accompanying persons is 310 EUR. This fee includes accommodation at the Grande Hotel de Luso for five nights at double room occupancy (sharing a room with a registered participant) and the corresponding breakfasts, refreshment breaks, three lunches (Monday, Wednesday and Friday) and name badge. This registration fee does NOT include access to the scientific programme sessions, bag, book of abstracts, certificate of attendance, dinners and social programme. The tours to Bussaco (Tuesday) and Coimbra (Thursday) have both an added cost and are subject to availability. A lunch box is included in the tour to Bussaco and the tour to Coimbra includes lunch (finger food) and dinner (course dinner at República da Saudade).

 Standard
Shared room - Standard550,00 €
Single room - With supplement740,00 €
Shared room – With accompanying person 860,00 €


Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s), and you are indicating acceptance to the terms and conditions set out below. 

Registration Fee

The standard registration fee for participants covers:
  • Access to all scientific programme sessions.
  • Meals and refreshments as set out above.
  • Accommodation, for five nights at double room occupancy, at the Grande Hotel de Luso, as set out on the Venue/Accommodation page.
  • Name badge, bag, book of abstracts, and certificate of attendance.

Please note that the registration fee includes VAT. Travel costs are not covered by the registration fee.

Methods of Payment

Payments must be made by bank transfer; details will be included in your outcome notification email.

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer.

Following the payment, receipt of the transaction must be sent via email to [info@oncometabolism2019.febsevents.org]. Proof of payment must be received before the stated deadline.

A confirmation notification will be sent to you when organizers receive the fund and confirm your registration in the system. If you do not receive confirmation within 10 business days after sending your proof of payment / receipt of the transaction, please contact [info@oncometabolism2019.febsevents.org].

Registration cancellation & refund policy

All registration cancellation requests should be sent to Marta Santos [info@oncometabolism2019.febsevents.org] in writing. For cancellation requests received on or before 1 July 2019, the full payment, less bank charges, will be refunded; for cancellation requests received on and after 1 July 2019, the full amount will be charged and no refunds will be made. No cash refunds will be made for the credit card payments in the case of cancellation.

Travel insurance

You should seek and follow the advice of your government before registering and booking travel for the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel for the Congress.

Modification and cancellation of the event

The Course Organizers reserve the right to modify the event programme, which is published as an indication only.

In the event of cancellation of the event, at any time, as a result of any event of 'force majeure' or for other reasons that are beyond the control of the Course Organizers, the registration fee shall be refunded by the Course Organizers but neither the Course Organizers nor FEBS shall be held liable for any other costs or losses incurred, such as transportation costs, financial losses, etc.

Disclaimer and ‘force majeure’

Neither the Course Organizers nor FEBS shall be responsible for any bodily injury/death or property damages (including theft) sustained by participants during the event, unless such damages are a direct result of the negligent or unlawful act or omission thereof.

In any event, neither the Course Organizers nor FEBS accepts liability for damages in the event of bodily injury/death, property damage, disruption to travel plans and costs incurred as a result of ‘force majeure’. ‘Force majeure’ (or ‘Act of God’) reasons include but are not limited to: war or threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, adverse weather conditions, epidemics, health risks, fire and closure of airports or airspace.

Governing law

Any legal dispute resulting from the accepted terms and conditions will be subject to the law of Portugal.

Deadlines

  • Applications Opening
    15 Jan 2019
  • Meeting Bursaries
    Extended deadline: 27 May 2019
  • Abstracts for Short Talks (ST) & Flash Presentations (FP)
    Extended deadline: 27 May 2019
  • Notifications of Abstract Acceptance, Meeting Bursaries, ST & FP
    10 June 2019
  • Late Abstract Submission
    Late abstracts will still be considered for poster presentation, if submitted by 25 August 2019. Accepted late abstracts will appear as addendums to the book of abtracts
  • Applications Closing
    Applications will be considered until the start of the event (01 September 2019), subject to availability. The number of places available is limited to 100.

FEBS has twin commitments to high-quality publications and the promotion of molecular biosciences. As a charitable academic organization,
FEBS uses income from the journals to fund its diverse activities, including support for FEBS Advanced Courses.